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June’s Employment Law Digest – The importance of accurate record keeping and it’s impact on your people

The employee information that employers record and store is crucial when dealing with all HR processes.

From making a note of difficult conversations to recording and tracking absence the impact of effective record keeping can’t be underestimated in the management of people within all businesses.  It’s also important to be aware of Statutory retention periods which require records to be kept for a certain length of time.

Some important questions you might like to consider:

  • Do you have an accurate view on the levels of sickness absence within the business?
  • Are you meeting your obligations in terms of the working time directive and are all employees benefiting from the holidays they are entitled to take each year?
  • Do you have records showing that every worker is being remunerated at a rate at least equal to the national minimum wage?

Accurate record keeping is necessary throughout the whole of the employee life cycle from recruitment (discrimination risks) to induction (are your new starters trained appropriately), working in the business (are performance, sickness and disciplinary issues properly documented) to exit from the business.

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With that in mind we’re launching a number of template HR forms (listed below) which we are making available to our HR Protect clients.  These forms can be adapted to suit the needs of your particular business.

  • Recruitment Request Form
  • Job Description Template
  • Equal Opportunities Monitoring Form
  • New Starter Form
  • Induction Checklist
  • Probationary Review Form
  • Appraisal Form
  • Training Evaluation Form
  • Holiday Request Form
  • Return to Work Interview Form
  • Change of Personal Information Form
  • Exit Interview Form
  • Leavers Form

The forms have been added to our HR Protect portal of template documents which is a comprehensive bank of adaptable HR and legal letters, forms and guidance which cut down time when writing to employees and dealing with difficult situations and ensure you are covering all legal angles.

If you have any questions with regard to this matter or any other related employment law matters, please do get in touch with our expert Employment Law Solicitors

If you would like to have access to the HR Portal please get in touch and we will provide you with a quote.