All documents collected in the recruitment process which include the personal data of applicants must be processed in accordance with data protection legislation, in the same way as is necessary for the personal data of current employees within the business.
Job applicants should be made aware of how the employer will process the information they supply, for example via a statement in the job advert and how long it will be held for. For a template privacy notice, please see:
REC11: GDPR candidate privacy notice.
For further details on handling data during the recruitment process, please see:
REC6: Guidance: retention and erasure of employment records.
REC6 – Guidance – retention and erasure of employment records
REC11 – GDPR candidate privacy notice
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